Healthcare staffing solutions
The smart way to fill rota gaps
Empower your staff to pick up open shifts before turning to agency support—all in one place. Seamlessly integrating with your existing setup, it helps you control costs while showing your team they come first.
Self-managed
Enable your internal teams with total operational autonomy. RotaGap unifies shift distribution, agency cascade, compliance, and invoicing into one intelligent workspace to optimise costs and protect staff morale.
Fully managed
Ease the burden on your leadership team. Our specialists act as an extension of your business to manage agency supply chains and drive performance, all while ensuring you retain full strategic visibility and control.
Curious how much you could save?
Every agency hour paid is money pulled directly from your budget, and time taken away from the trusted team working tirelessly to keep your home running smoothly.
See Your Real Savings in Under 60 Seconds
Relying on external support is draining vital resources across care, but ballooning agency spend doesn’t have to be your daily reality.
Simply enter your total locations and weekly agency hours into our simple tool. We’ll show you instantly how much you can reclaim for your budget: every week and over the year, by empowering you to fill gaps with your own staff first.
Rotagap Savings Calculator
Enter your details to estimate your weekly and annual savings.
Smart shift management, however you run it
Fill shifts faster
Automatically cascade to internal staff, then bank, then agency — in your chosen order.
Reduce
agency costs
Maximise internal cover and only use agencies when needed, on your terms.
Review compliance before booking
See document status, expiry dates and alerts for every proposed worker — before you approve..
Simplify timesheets and invoices
Approve hours in one place and process invoicing directly in the system — no more chasing or disputes.
Track everything in real time
Monitor fill rates, spend, and shift status across your homes and suppliers.
Transform your staffing costs with confidence
Explore all features
Built for healthcare — flexible for any sector
- Rotagap is designed for care homes, healthcare groups and shift-based providers who need to fill gaps fast and stay compliant. But it doesn’t stop there.
- Our platform can be adapted for any shift-based environment — from retail to logistics to hospitality. If you manage shift cover, Rotagap can support you.
- So whether you’re a national care provider or just starting to explore shift technology, we’ll shape the platform around your world.
What our customers say
FAQ
Do we need to change our existing rota system?
No — Rotagap can work alongside your current rota system – whether that’s a system or excel sheet. You don’t need to switch or replace anything.
Will my teams need extensive training?
No — Rotagap has been designed to simple and intuitive – teams can be trained and positing shifts within 30 minutes
Do my staff need to download an app?
No — Rotagap uses emails and SMS to notify your workforce of shifts and let them apply directly.
Does Rotagap supply staff?
No — Rotagap doesn’t supply workers. We help you fill shifts with your own team first, then approved agencies.
How long does it take to get started?
It depends on the size of your operations, but we’ve had client live in as a little as few days. We’ll support your setup and train your team.
Is it secure and GDPR-compliant?
Yes — Rotagap is fully compliant with UK data protection regulations and security best practices.
Can you manage the whole process, including our suppliers for us?
Yes — we offer both a self-managed platform and a fully managed service that includes supply chain management. You choose what suits your organisation.
Have more questions? Contact Us
Save time, money and hassle
Whether you want a platform to manage shift filling yourself or hand it over, Rotagap gives you the power to do it better.
See how much you could save — and how easy it is to get started.
