Rotagap Features
Everything you need to fill shifts faster and smarter
Rotagap helps care providers reduce agency spend, fill more shifts internally, and take control of compliance, timesheets, invoicing and visibility — all in one place.
Internal-First Shift Distribution
Fill shifts with your own staff — before going to agency
Post a shift once and Rotagap will automatically cascade it to your internal staff, bank staff, and then to your agencies — in the order you choose. That means fewer agency bookings, lower costs, and more hours covered by people you trust.
- Boost internal shift fill
- Reduce reliance on agencies
- Protect continuity of care
Agency Tiering and Control
Set agency priorities that suit your homes
You decide which agencies get first sight of new shifts — and which are lower down the list. Tiering can be customised by role, location or home. You’re always in control.
- Custom agency tiering by site and role
- Reward performance with priority access
- Block or flag suppliers as needed
Live Agency Worker Compliance Profiles
Review agency worker compliance before booking
Post a shift once and Rotagap will automatically cascade it to your internal staff, bank staff, and then to your agencies — in the order you choose. That means fewer agency bookings, lower costs, and more hours covered by people you trust.
- See who’s cleared to work at a glance
- Check missing or expired documents
- Full audit trail for every booking
Shift Management Dashboard
Track every shift — and every step of the process
From posting to fill to approval, see exactly what’s happening across your homes. View unfilled shifts, pending approvals, booked workers and agency performance in real time.
- Real-time view of shift status
- Filters by home, role or status
- Centralised oversight for managers and head office
Timesheets and Invoicing
Approve hours and check invoices — all in one place
Timesheets flow straight from the shift, making it easy to check, approve, and reconcile invoices. No more mismatched hours or manual chasing.
- Match timesheets to shifts automatically
- Track agency hours and charges by home
- Save time on admin and finance checks
Why healthcare organisations love Rotagap
- Maximises utilisation of the workforce: Internal and Bank staff can be shared between your network of services.
- Increased visibility: Our real-time dashboard puts you in control of managing agency usage and spend
- Significant time savings: across your functions delivering more time to care and less administration
